Formal Letters

Formal letters

6. Letter to the Health Department (Regarding Mosquito Menace)

Sender’s Address:
34, Rose Colony
Hyderabad
Date: 17 February 2026

To
The Chief Medical Officer
Greater Hyderabad Municipal Corporation
Hyderabad

Subject: Complaint regarding increasing mosquito menace

Respected Sir/Madam,

I would like to inform you about the alarming increase of mosquitoes in Rose Colony. Many residents are suffering from fever and viral infections. Stagnant water in nearby drains has worsened the situation.

I request the department to conduct fogging and ensure proper cleaning of drains at the earliest.

Thanking you.

Yours faithfully,
Anjali Reddy

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7. Letter to the Railway Department (Regarding Unclean Platform)

Sender’s Address:
56, Station Road
Kanpur
Date: 17 February 2026

To
The Station Master
Indian Railways
Kanpur Central Railway Station

Subject: Complaint regarding unclean railway platform

Sir/Madam,

I wish to draw your attention to the unhygienic condition of Platform No. 3 at Kanpur Central Railway Station. Garbage is scattered around, and dustbins are overflowing. Passengers find it uncomfortable to wait for trains.

Kindly arrange immediate cleaning and maintain proper sanitation at the station.

Yours sincerely,
Vikas Sharma

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8. Letter to the Education Department (Regarding Need for Library Books)

Sender’s Address:
21, Shastri Nagar
Delhi
Date: 17 February 2026

To
The Director of Education
Directorate of Education Delhi
Delhi

Subject: Request for providing more books in the school library

Respected Sir/Madam,

I would like to inform you that our school library lacks sufficient reference books and updated study materials for Classes 9 and 10. Students preparing for board examinations require more academic resources.

I kindly request you to provide additional books and improve the library facilities for better learning.

Thanking you.

Yours faithfully,
Megha Gupta

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9. Letter to the Bank Manager (Regarding ATM Not Working)

Sender’s Address:
9, Civil Lines
Pune
Date: 17 February 2026

To
The Branch Manager
State Bank of India
Civil Lines Branch, Pune

Subject: Complaint regarding non-functioning ATM

Sir/Madam,

I wish to inform you that the ATM at Civil Lines branch has not been functioning for the past three days. Customers are facing inconvenience, especially during urgent cash requirements.

I request you to repair the ATM machine at the earliest for the convenience of account holders.

Yours sincerely,
Rohit Patil

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10. Letter to the Transport Department (Regarding Bus Pass Issue)

Sender’s Address:
18, Gandhi Street
Ahmedabad
Date: 17 February 2026

To
The Regional Transport Officer
Gujarat Transport Department
Ahmedabad

Subject: Request for issue of student bus pass

Respected Sir/Madam,

I applied for a student bus pass two weeks ago, but it has not yet been issued. Due to this delay, I am facing difficulty in travelling to school daily.

I kindly request you to process my application and issue the bus pass as soon as possible.

Thanking you.

Yours faithfully,
Priya Desai