Formal Letters

Formal letters

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1. Letter to the Municipal Corporation (Regarding Poor Sanitation)

Sender’s Address:
45, Green Park
M.G. Road, Jaipur
Date: 17 February 2026

To
The Municipal Commissioner
Jaipur Municipal Corporation
Jaipur

Subject: Complaint regarding poor sanitation in our area

Respected Sir/Madam,

I would like to draw your attention to the poor sanitation conditions in Green Park, M.G. Road. Garbage has not been collected for several days. This has led to foul smell and an increase in mosquitoes and flies. Residents, especially children and elderly people, are facing health problems.

I kindly request you to arrange immediate cleaning of the area and ensure regular garbage collection.

Thanking you.

Yours faithfully,
Riya Sharma

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2. Letter to the Electricity Department (Regarding Power Cuts)

Sender’s Address:
12, Shanti Colony
Bhopal
Date: 17 February 2026

To
The Executive Engineer
Madhya Pradesh Madhya Kshetra Vidyut Vitaran Company Limited
Bhopal

Subject: Complaint about frequent power cuts

Sir/Madam,

I wish to inform you about frequent and unexpected power cuts in Shanti Colony. Students are facing difficulty in studying, especially during examinations. The power supply is irregular and causes inconvenience to all residents.

Kindly look into the matter and restore regular electricity supply at the earliest.

Thanking you.

Yours sincerely,
Aman Verma

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3. Letter to the Water Supply Department (Regarding Water Shortage)

Sender’s Address:
78, Lake View Road
Chennai
Date: 17 February 2026

To
The Chief Engineer
Chennai Metropolitan Water Supply and Sewerage Board
Chennai

Subject: Complaint regarding water shortage

Respected Sir/Madam,

I would like to bring to your notice the severe water shortage in our locality. Water is supplied for only one hour a day, which is insufficient for daily needs. Residents are forced to buy water from private tankers.

I request you to increase the water supply and solve this issue as soon as possible.

Yours faithfully,
Karthik Nair

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4. Letter to the Police Department (Regarding Traffic Problems)

Sender’s Address:
22, Nehru Nagar
Lucknow
Date: 17 February 2026

To
The Station House Officer
Uttar Pradesh Police
Lucknow

Subject: Request to control heavy traffic in our area

Sir/Madam,

There is heavy traffic congestion near Nehru Nagar crossing during peak hours. School children and elderly people find it difficult to cross the road. The absence of traffic police worsens the situation.

I request you to deploy traffic personnel and install proper traffic signals to avoid accidents.

Thanking you.

Yours sincerely,
Rahul Singh

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5. Letter to the Public Works Department (Regarding Damaged Roads)

Sender’s Address:
10, Model Town
Patna
Date: 17 February 2026

To
The Executive Engineer
Public Works Department Bihar
Patna

Subject: Complaint regarding damaged roads

Respected Sir/Madam,

The road in Model Town is full of potholes and causes frequent accidents. During the rainy season, it becomes even more dangerous. Vehicles often break down due to poor road conditions.

I kindly request the department to repair the road at the earliest to ensure public safety.

Yours faithfully,
Sneha Kumari